We offer software backup for Digitally Signing Invoices, Challans, Consignment Note, Delivery orders, etc. With the help.of a few steps, you will be able to sign an invoice quickly.
We have simple invoice signing software for desktop users as well as a high end automated software which can easily be integrated to your existing ERP or other software.
You prepare your invoice and related documents such as Delivery Challan, Consignment note, etc. from any software, accounting package, MS Office, or even scan from physical copies, digitally sign them using our Invoice File Signing software and email to the recipients.
We try to understand the needs and reasons of every entity and provide with unique and effective solutions for one and all.
Variety of file formats – EFILING INFOTECH File Signer is an amazing tool that can be used to digitally sign not only PDF documents but other files of different formats. You can use it to sign on any electronic document on your computer or laptop as well as on emails.
In-Line Signing – This FileSigner tool is great at adding in-line digital signatures on electronic documents. The edited PDF files can be saved and transferred to anywhere by the user. You can view the file after verifying it using Adobe Acrobat Reader.
Eliminates need for a separate Verification Utility – The amazing EFILING INFOTECH FileSigner tool gets rid of any other requirement for different signature verification software as the signature that has been added to the PDF file can be easily verified by Adobe acrobat reader. If one needs to verify documents other than PDFs, then they can use any third-party signature verifier or they can even stick to EFILING INFOTECH FileSigner. Getting separate software for this task is absolutely unnecessary.
Easy for Recipient to view, read and verify: The recipient of the document can easily cruise through the document checking its genuinity, authenticity and if it stands to be non-repudiable. All this can be achieved by just using Adobe Acrobat Reader.
Folder option – EFILING INFOTECH FileSigner can be used to sign all the documents in a folder one after the other by using the folder mode. All the PDF files located in the folder will be selected for adding the signature altogether to have them signed one by one.
Easy to run and User Friendly operation – One of reasons for the popularity of this digital signer is that it requires no installation on your device, saving time and space. You just need to double click on the application whenever you need to run it to sign documents. Its user friendly interface is browser based and has a single page. This simple design makes it quite accessible.
Drag & Drop documents to sign – You can just drag and drop the documents that need your signature to do the needful.
Support for Cryptographic Tokens – To give you a greater sense of security FileSigner lets you pick up digital certificate for signing ranging from cryptographic tokens to pfx files.
Try the Configuration Settings – It also helps the user review the file before settling on the final signed document by trying different configuration settings.
Support for Multiple Signatures – There are many invoices or documents that require multiple signatures on the same PDF file. The FileSigner can be used to add digital signature up to 3 times on the same file without any hassle.
Multiple Signatures – In many cases different people need to put the signature on a single document, this can be achieved by using the respective persons Digital Signature Certificates. The recipient of the document can verify each and every signature by using Acrobat Reader without the fear of coming up across any error.
Support for creating Signature Appearance – If you want the document to contain a real hand written signature, then even that can be achieved with EFILING INFOTECH FileSigner which allows you to embed a visible image of the signature on the document of your choice. This also signature that the signature has to be made in such a way that it can be verified, thus a in-line Digital Signature is also created to help you in this task.
This tool helps users verify any Digital Signature Certificates issued by any Licensed Certifying Authority on Cryptographic Tokens without any hassle.
- Eliminates the need for printing copiees- it is an eco-friendly option as elimates the wastage of paper and ink. This way it not only saves money but also actual physical space to store the documents.
- Eliminates the need for manually sign in the documents- this which saves a lot of time and can also be used by people suffering from any motor disability.
- Eliminates the need for sending hardcopies documents- the user does not need to hire courier services and the document will reach the intended person at lightning speed.
- Application can also be used to sign other bulk documents like Quality Reports, Form 16, Statements, Contracts, etc.
This is the age of the internet and everything has to match its speed. This has led to the rise people opting for electronic documents over bulky hand-copies that are hard to store and carry. The internet and the use of electronic documents has helped many small businesses grow into new heights. You would find that not only big corporations but local business is also use the benefits of modern technology and uses techniques such as e-Invoicing, e-Billing, etc. Although it was mandatory to send a printed copy of invoice on a piece of paper to customers and keep a copy with the company due to legalities, things are now changing.
The Indian Union budget of 2015-2026 allows manufacturers to send digitally signed Excisable and Commercial invoices and preservation of records in electronic form. The use of cloud storage has also given it quite the push.
Thus, now anybody can digitally sign and send invoices which will be accepted legally. This is not only time and money but it is also an eco-friendly option. It is also great because many people tend to lose bills and invoices regularly and retrieving an electronic copy of same takes no time at all.
The decision to go digital is a part of the campaign to drive towards a more Digital India. The “Go Green” drive pushes people to eliminate the use of paper to do business and make the use of technology to reduce their carbon footing on the Earth. This has led to many people to use, the legally valid Digital Signature to check he authenticity of documents which can sent via emails, other platforms on the Internet. You can now easily send and receive e-Invoices, e-Challan, e-Consignment Notes, e-Bills, e-Statements, e-Contracts, e-Reports, etc without any hassle.
Digital signing of Invoices and mailing can save a business more 70% of the cost of use the the convention manual paper invoicing which can as costly as INR 50/invoice which includes the cost of printing stationery as well as courier services, as given by worldwide research.
Any business can now enjoy the benefits of electronically generated documents with signatures what one should ensure that the documents are signed using a legally valid digital signature certificate before they are sent out to ensure their authenticity.
There are two main reasons which influence an organisation to adapt to the use of new technologies and processes. The latest is the use of digitally signed invoices and other electronic documents.
- To meet the regulatory requirements and legal compliance
- Go for a more cost-friendly approach and increase the efficiency to survive in a competitive market.
Over the years, people are moving from paper-based printing to digitisation, computerisation and automation. Hardly will you find companies physically printing invoices, challans or consignment notes and sending them to the clients.
Choosing the electronic process provides immediate benefits of saving money and time. Reduce your carbon footprint and think of the environment which is facing tremendous pressure by going paperless. Not only are you getting financial rewards but also being responsible with your resources.
Thus, the entire process is a simple, fast, dynamic, sustainable and cheaper option. Send the invoices digitally to your customer who can instantly acknowledge it and make the necessary changes if required; sending the document back to you within minutes. The world is moving fast, and you need to catch up to its speed to keep up with the times.